We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes Company’s protocols and practices regarding the collection and use of your personal data and clarifies your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data protection practices or adopt new privacy protocols. Our Privacy Policies use terms which are defined and have the same meaning as in the General Data Protection Regulation 2016/679/EU (GDPR).
“Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us through our Site. This definition shall, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”).
By visiting www.onelearn.global (the “Site”) you acknowledge and consent to the practices described in this Privacy Notice.
1. Who we are
One Learn Global Limited is a company directed to the shipping and energy, industries with headquarters in Limassol Cyprus and we operate under the registration number HE 413567 (the “Company”). We developed throughout the years’ strong relations with our customers, suppliers, employees, and collaborators, to build a successful presence in our territory. We do not knowingly attempt to solicit or receive information from children nor personal details and sensitive data of individuals that are not related to commercial matters.
2. Data subject rights
The European Union’s General Data Protection Regulation provide certain rights for data subjects. This Privacy Notice is intended to provide you with general information about what personal data the Company collects about you and how it is used. If you have any questions, please contact us at (firstname.lastname@example.org).
You may also request information about: (i) the purpose of the processing; (ii) the categories of personal data concerned; (iii) who else outside the Company could have received the data from the Company; (iv) what was the source of the information (if you did not provide it directly to the Company); (v) how long it will be stored and any other information that may be relevant to you regarding your data.
You have a right to: (i) access and confirm your information, (ii) you have the right to correct (rectify) the record of your personal data maintained by the Company if it is inaccurate or not up to date, (iii) You may request that the Company erase your data (right to be forgotten) however this right may be subject to certain exceptions according applicable laws; (iv) you can also ask us to stop processing (using) your data (right to withdraw consent) if you do not agree with our processing mechanisms or (v) you may also request that the Company cease using your data for direct marketing purposes (right to restrict use of data); (vi) at your written request— we shall provide your personal data to you or transmit it directly to another controller (portability); and (vii) whenever you find necessary you have the right to lodge a complaint with the appropriate data protection authority (DPA) if you have concerns about how the Company processes your personal data.
In Cyprus, the Supervisory Authority for personal data protection is the Office of the Commissioner for Personal Data Protection, with Office at: Iasonos str., 1082 Nicosia P.O.Box 23378, 1682 Nicosia Tel: +357 22818456 Fax: +357 22304565 – Email: email@example.com
Practical access to your personal data will be provided at no cost to you upon request made to the Company at (e-mail), unless excessive requests are made in which case the Company may at its discretion charge a reasonable administrative fee. If the request made by you cannot be provided within the legal time frame, the Company will promptly provide you with a date when the information will be delivered. If for some reason access is denied, the Company will without delay provide an explanation as to why access has been denied e.g. technical contingencies, non-availability of the GDPR designated person, etc.
3. How to exercise your rights
You can exercise your rights at any time by contacting our GDPR Designated Person see detail below. In order to process your request effectively, efficiently and securely, please include in your email: (i) A clear statement on which rights you are seeking to enforce; (ii) Full description of the information or type of information that you are writing about; and (iii) Details which will confirm your identity, such as a scan of your passport or ID card sent to us marked as Confidential, this ID confirmation will be encrypted together with your request and subject to the retention period described herein.
4. GDPR Designated Person
The Company’s designated person to be contact if you have any questions or concerns about Company’s data protection policy or practices will be:
1-3 Spatharikou Street
4004 Mesa Geitonia Limassol, Cyprus
5. Why and how we collect and process (use) your personal data
We may collect your data mostly electronically; however, we do not sell personal information to anyone and only share it if/when necessary to the development of the business.
The use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate business interests. Specifically, we may use your data for the following purposes: (i) Providing and managing your Account; (ii) Providing and managing your access to our Site; (iii) Personalising and tailoring your experience on our Site; (iv) Supplying our products and/or Services to you (please note that we require your personal data in order to enter into a contract with you); (v) Personalising and tailoring our products and/or Services to you; (vi) Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by clicking the ‘Unsubscribe’ link in our emails. (vii) Analysing your use of our Site and gathering feedback to enable us to continually improve our Site and your user experience.
We may collect your data electronically, visually or in hard copies depending on how we are interacting with you at the time of collection, however we do not sell personal information to anyone and only share it if/when necessary to the development of the business as mentioned below:
If you are our business collaborator: To ensure that we meet certain legal requirements such as KYC (know your customer) and AML (anti-money-laundering), we need to have certain details of our customers or details of individual contacts at customer’s organisation (such as their names, telephone numbers and e-mail addresses, the same type of information is collected from suppliers and website users; apart of the legal requirements, the information is also used to provide our suppliers, customers and website users with products and services, including the promotion of products, to facilitate contact between suppliers and customers, newsletter, direct mail offering the products and services of our companies and our principals (in case you opt to receive it), as well as informing about our events and business activities.
If you are our employee: The Company only collect details required as part of your application process or employment. We may collect information such as your name, age, contact details, education details, employment history, emergency contacts, next of kin, immigration status, passport details (for traveling use only), bank account details, utility bills and other relevant information required by local laws for the purposes of your employment. Where appropriate, and in the limits accepted by local laws, we may also collect information of a more sensitive nature related to your health as part of our “Health & Safety at Work” measures. To enable employees to conduct our business, the Company provides access to one another’s commercial contact information including name, position, telephone number, work address, work e-mail address, and photograph (in case you chose to provide one).
If you are a job seeker: Your personal data provided to us by you will be shared internally for the purposes of the recruitment exercise. This means that the Company’s management personnel will have access to your data. We will not share your data with third parties unless you have given your explicit consent. The organisation will not transfer your data outside to third parties unless you have given your explicit consent. At your discretion you may include your photo, but this is not required by the Company.
If your application for employment or service provider is unsuccessful, the Company will hold your data on file for six months after the end of the relevant recruitment process. You can renew your application if you find useful by simply contacting us via our website “work with us” field. If your application for employment or provision of services is successful, personal data gathered during the recruitment process will be transferred to your personal file and retained during your employment or collaboration and for long it may be necessary depending on legal basis. When providing us a hard copy of your CV our HR department will send you a standard notice informing you how your CV will be processed.
6. Publications and External Links
To receive the Company’s newsletters by email, if you are still not in our mailing list, you will need to create a “profile” with us which involves providing the at least your first name and last name, an email address, and the country in which you live. The Company does not share this information with any third party other than to store the information in our secured databases.
You may manage your profile by subscribing or unsubscribing at any time. Please note that if you have set your browser to block cookies, this may have an impact on your ability to unsubscribe. If you have any difficulties managing your email or other communication preferences with the Company, please contact us at (firstname.lastname@example.org).
7. Your correspondence with the Company
If you correspond with us by email, postal service, or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of conferences, publications, or other services; or to keep a record of your complaint, and the like. As always, if you wish to have the Company to “erase” your personal information or otherwise refrain from communicating with you, please contact us at the e-mail informed above. Note: if you ask the Company not to contact you by email at a certain email address, the Company will permanently delete that address from its mailing list in order to comply with your no-contact request.
8. Legal basis for processing your Data.
Our purposes and legal basis for processing your personal data may vary depending on our relationship with you, however we will never process your personal data, if our interests are suppressing your fundamental rights. We undertake to comply with our obligations and safeguard your rights under the GDPR at all times.
The Company also may use your data for marketing reasons, to provide you with news, products or services from our portfolio if you have shown interest and consented to receive such information from us. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003. (“PECR”).
9. Data storage and retention.
Your personal data is processed and stored by the Company on our servers, and on the servers of the cloud-based database management services the Company engages, located in the European Union or any other place these service providers operate. The Company retains data for no longer than it is necessary for the performance of the relation the Company has with you, in some cases the retention period will be subject to applicable laws and regulations.
10. Security of your personal data
To help protect the privacy of data and personally identifiable information you transmit through use of this website, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data only to those employees or third parties (processors, government, banks, auditors, etc) who need to know that information in order to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities, and we conduct internal audits to check our methods and procedures. The Company also lessens the risk to your rights and freedoms by minimizing to the strictly necessary the collection and storage of information about you.
11. You can control your data
You can consult our website without giving us your personal data. The information on our website is available for those who did not provide personal information. You can even enter only the minimal amount of information (name and contact information) to your “profile” if you wish, and you can edit your profile at any time. Some personal information is necessary so that the Company can supply you with the products and/or services you have purchased or requested, and to authenticate you, so that we know it is you and not someone else making requests on your behalf. You may manage your subscriptions and you may opt-out of receiving marketing or other sort of communication at any time by simply sending a message to the e-mail address provided above.
12. Use of our website.
14. When and how we share information with others.
The personal information collected from you is stored in one or more databases or clouds hosted by third parties located in the European Union or other countries where these service providers operate. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval.
We do not reveal your personal data to third-parties for their independent use unless: (i) you request or authorize it; (ii) the information is provided to comply with applicable laws (for example, to comply with a search warrant, subpoena or court order, KYC, anti-money laundry regulations or tax and employment duties), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (iii) the information is provided to our agents, vendors, service providers, which perform functions on our behalf; (iv) to address emergencies or acts of God; or (v) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf and (vi) the information is necessary for our online payments system providers to authorise and complete your payment. We may also gather aggregated data about our customers, suppliers and website users and disclose the results of such aggregated (but NOT PERSONALLY IDENTIFIABLE) information to our partners, service providers, principals, advertisers and/or other third parties for marketing or promotional purposes.
15. Transferring personal data from the EU to other countries
The Company would transfer your personal data outside the EU only if: (i) you gave your consent; (ii) necessary to perform a contract with you; or (iii) necessary to fulfil a compelling legitimate interest of the Company in a manner that does not outweigh your rights and freedoms. The Company endeavours to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with the Company and the practices described in this Privacy Notice.
16. Changes and updates to the Privacy Notice
17. Your agreement with this Privacy Notice
Published in August 2021